SCGBA – Job Description for the post of County Treasurer
Create invoices for Leagues/Clubs which will include affiliation fees, entry fees, player fee, handbook charges and any postage charges.
Frequently track and monitor receipt of all invoice payments made by either BACS or cheques received. In the case of non-receipt of any invoice, the Treasurer will implement appropriate Bye-Laws of SCGBA and issue fines accordingly.
Issue payments either electronically via internet banking or cheques in respect of affiliation fees/entry fees due, purchases made, work carried out and prize money gained via competitions etc.
Administer the annual Public Liability and Personal Accident insurance provision for all SCGBA affiliated leagues and clubs. This includes both the Endsleigh scheme administered by the BCGBA, and all other policies taken out by individual leagues and clubs.
Submit monthly returns to HMRC throughout the financial year in relation to tax due on the SCGBA officers’ Honoraria payments, and to pay the relevant amounts each month to HMRC. Complete/submit year end returns to HMRC, and issue P60 End of Year Certificates to the Association’s officers.
Attend periodic meetings of the SCGBA Executive Committee, and present financial reports to these meetings.
Administer the Government’s People’s Pension scheme for the Association’s officers (every three years).
An essential requirement for this role will be excellent communication and computer skills. The majority of the above tasks are completed using Word, Excel, HMRC online PAYE tools, Online Banking and frequent use of the SCGBA bowl results site.
Expected Hours to work
At certain peak times of the year especially administering and managing invoices/insurances there is a need to frequently/if not daily complete duties that ensure SCGBA maintains up to date/accurate records and I estimate this takes around 7 hours per week.
Officer Honoraria are paid in 4 monthly instalments from July through to October. This requires firstly to submitted gross pay to HMRC, create payments then in the following month submit tax owed to HMRC this equates to an additional 2 hour per applicable months.
The amount of other work that happens during the year can be varying depending on the number of queries, phone calls & emails you receive to the number of bank payments that need creating. I create a report for all Executive meetings and AGM.
Remuneration is in the region of £1665 gross per annum, but subject to review at the AGM.
